Space Rental Agreement
THIS SPACE RENTAL AGREEMENT (the “Agreement”) is made on the date of accepting the terms and conditions (the “Effective Date”) between: Elle Crevits O/A The Atrium (“Owner”) and you (“Renter”).
NOW THEREFORE, in consideration of the mutual covenants and agreements contained herein, the parties hereby agree as follows:
Premises and Rental. The Owner agrees to rent to the Renter the following space within the premises located at: 581 Talbot street, St. Thomas (the “Premises”):
Boardroom / office(s) / meeting room(s) / common space(s) for the date(s) and time(s) specified in the booking (the “Rental Period”), solely for lawful business, meeting, or event purposes.
Limited Access. The Renter acknowledges that access is limited to the designated space and shared areas (e.g., washrooms, kitchen) only as permitted, and that the Premises may be used by others before, during or after the Rental Period.
Rental Fee and Payment.
Rental Fee. The Renter shall pay all fees applicable to the rental of the Premises (the “Fees”), including the base rental fee and any optional services or add-ons, at the rates in effect at the time of booking, as displayed or communicated through the Owner’s member portal, website, invoice, or other written confirmation. The Fees may vary based on the rental type, duration, or selected services.
Additional Charges. The Renter shall pay any fees for additional services, extended use of the Premises, cleaning, or any damages caused during their use, as communicated or billed by the Owner. The Owner may update these fees from time to time, and the Renter’s continued use of such services constitutes acceptance of the updated charges.
Payment Terms. Full payment for the Rental Period is due at the time of booking. The Owner may automatically process payment through the Renter’s designated credit card or other approved payment method.
Pre-Authorized Debit / Damage Authorization. The Renter authorizes the Owner (or any third-party processor) to collect payment, including up to $2,000 to cover damages caused by the Renter, guests, or invitees. Any such charges will be communicated to the Renter after being applied.
Term and Termination.
Term. This Agreement shall commence on the first day of the Rental Period and end on the last day of the Rental Period (the “Term”), unless terminated earlier in accordance with this Agreement. The Renter’s right to use the Premises is limited to the Rental Period.
Termination by Owner. The Owner may terminate this Agreement:
immediately, upon the Renter’s default under this Agreement, including but not limited to:
failure to pay Fees when due;
admitting recurring guests to the Premises in violation of this Agreement; or
breach of any other material obligation under this Agreement.
Termination by Renter. The Renter may terminate this Agreement before the end of the Term only with the Owner’s prior written consent, which may be conditional upon payment of all Fees due through the original Term or other conditions agreed by the Owner.
Effect of Termination. Upon termination, the Renter shall immediately cease use of the Premises and remove all personal property. The Owner may dispose of any remaining items at the Renter’s cost. The Renter remains responsible for all Fees, charges, and costs incurred through the effective date of termination.
Security and Acknowledgment.
Security Cameras. The Premises are equipped with security cameras for safety and monitoring purposes. By entering the Premises, the Renter and any guests acknowledge and consent that they may be recorded or photographed.
Access and Door Security. The Renter is responsible for ensuring that all exterior doors remain properly closed and secured while on the Premises. The Renter shall not allow access to any person they have not authorized to enter the Premises and is responsible for the conduct of any guests or invitees while on the Premises.
Waiver of Rights. The Renter and their guests waive any rights to privacy, compensation, or claims relating to the collection, use, or publication of such recordings or photographs by the Owner.
Services.
During the Rental Period, the Owner may provide the following services (subject to availability and reasonable rules):
Wi-Fi access;
Use of meeting rooms, boardroom, or office;
Access to common areas (kitchen, washrooms); and
Additional services as listed in writing
Access and Conduct.
Access. The Renter may access the Premises only during the Rental Period.
Guests. The Renter is responsible for all guests and invitees.
Conduct. The Renter and guests shall behave in a professional and courteous manner, comply with the Owner’s Code of Conduct, and not use the Owner’s branding without prior written consent.
Prohibited Activities. The Renter shall not engage in unlawful, disruptive, unsafe, or offensive activities. Prohibited activities include, but are not limited to, unauthorized solicitation, installing equipment, or any illegal activity.
Condition and Use of Premises.
Care of Premises. The Renter shall maintain the Premises in good condition, clean up after themselves and leave the Premises in the same condition as at the start of the Rental Period. The Renter shall promptly reimburse the Owner for any damage caused by the Renter or its invitees, including any cleaning costs necessary to return the Premises to its original condition.
No Storage or Abandonment. The Renter shall not store belongings overnight except as expressly permitted. Items left after termination may be disposed of at the Renter’s expense.
Cancellation
Cancellation by Renter. Cancellations must be made in writing at least seven (7) days before the Rental Period. Fees may apply.
Cancellation by Owner. The Owner may cancel due to unforeseen circumstances or emergencies, with a full refund of all amounts paid.
Limitation of Liability; Indemnity.
Use at Risk. The Renter uses the Premises at their own risk.
No Guarantee. The Owner does not guarantee uninterrupted services (Wi-Fi, utilities).
Limitation of Liability. The Owner is not liable for any loss, damage, or injury except to the extent caused by gross negligence or willful misconduct.
Indemnity. The Renter shall indemnify and hold harmless the Owner from all claims arising from Renter’s use of the Premises, including actions of guests or invitees.
Compliance with Laws. The Renter shall comply with all applicable laws and shall not engage in political campaigning, immoral activities, or any activity that may damage the Premises or the Owner’s reputation
Non-Compete. During the Term and for two (2) years thereafter (the “Restricted Period”), the Renter shall not engage in any business substantially similar to or competitive with the Owner’s co-working business (the “Restricted Activities”) within a 50 km radius of London, Ontario and a 20 km radius of Port Stanley, Ontario.
Notices. Notices must be in writing and sent to the addresses listed above, or such other address designated in writing, and are deemed given upon delivery or email transmission (excluding bounce-backs).
Assignment. The Renter may not assign or sublease any rights under this Agreement without prior written consent of the Owner.
Confidentiality. The Renter shall maintain confidentiality of all terms of this Agreement and any non-public information about the Owner or Premises.
Taxes. The Renter shall pay all applicable HST and any other taxes, levies, or governmental charges relating to its use of the Premises.
Personal Information. The Renter acknowledges that the Owner may collect and process personal information in accordance with applicable Canadian privacy laws and the Owner’s privacy policy.
Governing Law. This Agreement is governed by the laws of the Province of Ontario and the federal laws of Canada applicable therein.
Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes all prior discussions or understandings.